Librarians have long provided information at the reference desk, and the issue of liability for giving out incorrect information is occasionally raised. Paul D. Healey, a librarian, lawyer and educator at the University of Illinois has tracked professional liability for years. Healey determined that as of 2008, no librarian or other information professional has ever been successfully sued for giving incorrect information to users. (Healey, 2008)
When librarians offer information to the public, they have traditionally taken on a consulting role, rather than a “fiduciary” role. Unlike physicians, lawyers and others, librarians do not accept users’ trust and confidence, which could give rise to greater legal obligations, such as a duty of loyalty and a duty to make full and fair disclosure of all material facts.
Could librarians be subject to viable negligence claims, based on a legal duty of care? The Florida Supreme Court has found that where a person undertakes to act, the greater the degree of involvement and risk, the greater the duty that must be undertaken. This is referred to as the “undertaker’s doctrine.”
It is time to reassess the risk, as libraries appear to be shifting from merely providing information to actively providing service. Libraries may help users complete forms, sign up for Medicare, get help from FEMA, etc. (Jaeger & Bertot, 2009)
As patrons ask library staff-members to assist with forms and applications and to handle sensitive personal information (i.e. social security numbers, payment information, date of birth, etc.), librarians and library administrators grow more concerned over possible liability issues. This anxiety includes civil and criminal concerns. Fear over possible lawsuits against library staff, administrators, and city/county councils. In addition, criminal consequences associated with entering false information (unknowingly) on behalf of library patrons lead some libraries to avoid E-Government altogether. A few local library administrators restrict librarians from providing assistance with E-Government forms. In some cases, library administrators and managers instruct library staff members to limit E-Government help to locating forms as requested and to provide no help in interpreting or completing applications. (Gibson, Bertot, McClure et al 2008)
What are the legal risks? This document assesses the likelihood of criminal and civil liability. In short, if a library continues to provide information rather than advise users on what to do, the likelihood of liability is low. It is not significantly different from the likelihood of liability for the provision of traditional library services.
This document also provides considerations for library administrators as they develop or review polices related to E-Government services. The American Library Association’s working definition of E-Government is the use of technology, particularly the Internet, as a means to deliver government services and to facilitate the interaction of the public with government entities.
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